Project Quoting & Fixed Cost Spreadsheet – The Must-Have Tool for Your Business

Quote with confidence. Understand your costs. Protect your profit.

Running a small business or working for yourself means knowing exactly what each project costs you. Our Project Quoting & Fixed Cost Spreadsheet has been designed specifically for self-employed tradespeople and small businesses, including landscapers, carpenters, outdoor building specialists and professionals working in the timber industry.

This easy-to-use, downloadable spreadsheet helps you break down the true cost of every project, calculate accurate quotations and make informed decisions about your pricing — all in one convenient place.

Everything You Need to Build Accurate Project Quotes

Designed with practical, everyday business use in mind, this spreadsheet allows you to create detailed project quotations by entering your own materials, prices and costs.

Key features include:

• Materials & Pricing: Add your materials, enter individual prices and select the appropriate units to suit your project.
• Optional Markups: Apply markups to selected costs where required.
• Flexible VAT Options: Select the applicable VAT rate for individual items and calculate totals with or without VAT.
• Installation Costs: Include installation charges and other project-specific expenses.
• Labour Costs: Factor in your labour costs to understand the full cost of completing each job.
• Fixed Business Costs: Include your overheads so your quotations reflect the real cost of running your business.
• Profit Margins: Add your desired profit margin to help ensure your prices work for your business.
• Automatic Calculations: Let the spreadsheet calculate your totals, helping to reduce manual calculations and make quoting simpler.

A Separate Fixed Cost Calculator – Know What Your Business Really Costs

Your business expenses do not stop when you finish a job. Insurance, vehicle costs, tools, equipment, rent, software and other overheads all need to be covered.

That's why the spreadsheet includes a separate Fixed Cost Calculator tab, allowing you to list and calculate your business's fixed costs and work out the hourly rate needed to cover them.

Use this information alongside your project quotations to better understand how much your business costs to run, what you need to charge for your time and how much room you have to make a profit.

Designed for Small Businesses & Self-Employed Tradespeople

Whether you're pricing a landscaping project, building a garden room, installing fencing, undertaking carpentry work or supplying and installing timber products, this spreadsheet gives you a practical way to bring your project costs together.

No complicated software or lengthy setup process is required. Simply purchase, download and start using the spreadsheet to organise your costs and create your project quotations.

Why Choose the Project Quoting & Fixed Cost Spreadsheet?

✔ Understand the true cost of every project.

✔ Account for materials, labour, installation and business overheads.

✔ Apply markups, VAT rates and profit margins where needed.

✔ See project totals with or without VAT.

✔ Calculate your fixed business costs and hourly rate.

✔ Make more informed pricing decisions.

✔ Keep your project costing and quoting organised in one easy-to-use spreadsheet.

Stop Guessing. Start Quoting with Confidence.

Your time, skills, materials and expertise all have a cost. Make sure your quotations reflect them.

The Project Quoting & Fixed Cost Spreadsheet is an essential tool for small business owners and self-employed tradespeople who want a clearer picture of their costs, more confidence in their pricing and a better understanding of what it takes to run a profitable business.

Purchase today, download your spreadsheet and start taking control of your project costs and pricing.